--- title: Still Raiding the Marketing Closet for Event Material? There's a Better Way description: Learn about our unique web portal tool to help make your inventory last longer and manage how it is used. image: https://www.onfulfillment.com/hubfs/approval%20queue%20blog%20-%20featured%20image.png --- [![On Fulfillment](https://www.onfulfillment.com/hs-fs/hubfs/onf_logo_2020-2.png?width=162&height=100&name=onf_logo_2020-2.png "On Fulfillment")](https://www.onfulfillment.com) Digital Asset Management, Print on Demand, Global Fulfillment | OnFulfillment Blog # Still Raiding the Marketing Closet for Event Material? There's a Better Way by [Steve Friar](https://www.onfulfillment.com/blog/author/steve-friar), on Wed, Jul 06, 2022 @ 09:38 AM It’s happened to all of us. You’ve checked your onsite inventory and confirmed that there is sufficient collateral and branded merch on hand to support an upcoming event you are managing. Signage and table skirts are also available. It feels good to be proactive and know you won’t be scrambling at the last minute. ![approval queue blog - blog pic](https://www.onfulfillment.com/hs-fs/hubfs/approval%20queue%20blog%20-%20blog%20pic.png?width=332&name=approval%20queue%20blog%20-%20blog%20pic.png)Then the shipping date arrives. As you begin to assemble your material, you find that the marketing closet has been raided. Merch is missing. Collateral has been poached. The signage has been commandeered. You’re back to Square One. Adding insult to injury, the guilty party is someone who (unlike you) has failed to plan ahead and must pay expedited shipping fees to ensure the material arrives on time, costing your department money. It’s a frustrating—and all too common—occurrence. But it doesn’t have to be that way. OnFulfillment’s approval queue allows you to carefully [manage inventory](https://www.onfulfillment.com/services/fulfillment/warehousing) and control who has access to what material, ensuring that everyone can get what they need, when they need it. Through the [online portal](https://www.onfulfillment.com/software/corporate-portal), your team can order the items they’ll need for a specific event and schedule delivery, eliminating the need to deplete local inventories. You control which items individuals can see, so they aren’t tempted to order material they don’t need. And by setting order quantity limits, you can carefully manage inventory so you won’t have to order products as frequently. OnFulfillment also ensures that reusable items like table skirts and corporate signage are returned, cleaned, and restocked. Your team merely has to request the items for a specific date. The ability to manage inventory activity and delivery will save you considerable money on freight and product procurement fees. On the rare occasion that items aren’t readily available and need to be ordered, you can approve expedited shipping for those products only to lessen the impact on your budget. OnFulfillment can help you break the “raid the marketing closet” habit for event management and save you money in the process. [Contact us](https://www.onfulfillment.com/contact-us) for a demo to learn more. Topics: [Event Marketing Materials](https://www.onfulfillment.com/blog/topic/event-marketing-materials) [Marketing Asset Management](https://www.onfulfillment.com/blog/topic/marketing-asset-management) [Promotional Swag](https://www.onfulfillment.com/blog/topic/promotional-swag) [Company Store](https://www.onfulfillment.com/blog/topic/company-store) - [Tweet](https://twitter.com/share) Related Posts [Use Your Marketing Resource Center for Easier Event Management](https://www.onfulfillment.com/blog/use-your-marketing-resource-center-for-easier-event-management) [Desperately Seeking a Marketing Portal? You Should Be.](https://www.onfulfillment.com/blog/desperately-seeking-a-marketing-portal-you-should-be) [Is Your Marketing Asset Management System Delivering the Goods?](https://www.onfulfillment.com/blog/is-your-marketing-asset-management-system-delivering-the-goods) [The Top 10 Skills Marketers Must Master to Become Indispensable](https://www.onfulfillment.com/blog/10-skills-marketers-must-master) [Creating Your Event Collateral Shouldn’t Be Like Wrestling an Alligator](https://www.onfulfillment.com/blog/creating-your-event-collateral-shouldnt-be-like-wrestling-an-alligator) About OnFulfillment Blog Gain insights into print fulfillment and other strategies for marketing teams, training organizations, and HR departments. Subscribe to Email Updates Recent Posts - [How the Promotional Industry Really Works](https://www.onfulfillment.com/blog/how-the-promotional-industry-really-works) - [AI-Assisted Search is Changing How Companies Find Vendors](https://www.onfulfillment.com/blog/ai-assisted-search-is-changing-how-companies-find-vendors) - [Branded Corporate Apparel Trends for 2026](https://www.onfulfillment.com/blog/branded-corporate-apparel-trends-for-2026) - [7 Ways Marketing Fulfillment Streamlines Kitting and Assembly](https://www.onfulfillment.com/blog/7-ways-streamline-kitting-and-assembly) - [How to Conduct an Effective Corporate Rebrand](https://www.onfulfillment.com/blog/how-to-conduct-a-corporate-rebrand) Posts by Topic - [Marketing Asset Management (86)](https://www.onfulfillment.com/blog/topic/marketing-asset-management) - [Promotional Swag (84)](https://www.onfulfillment.com/blog/topic/promotional-swag) - [Global Fulfillment (78)](https://www.onfulfillment.com/blog/topic/global-fulfillment) - [Event Marketing Materials (76)](https://www.onfulfillment.com/blog/topic/event-marketing-materials) - [Direct Mail (49)](https://www.onfulfillment.com/blog/topic/direct-mail) - [Marketing Fulfillment (44)](https://www.onfulfillment.com/blog/topic/marketing-fulfillment) - [Company Store (36)](https://www.onfulfillment.com/blog/topic/company-store) - [Print Fulfillment (36)](https://www.onfulfillment.com/blog/topic/print-fulfillment) - [Corporate Gifting (35)](https://www.onfulfillment.com/blog/topic/corporate-gifting) - [Courseware (31)](https://www.onfulfillment.com/blog/topic/courseware) - [Kit Assembly (27)](https://www.onfulfillment.com/blog/topic/kit-assembly) - [Riley's Picks (26)](https://www.onfulfillment.com/blog/topic/rileys-picks) - [Print Marketing (25)](https://www.onfulfillment.com/blog/topic/print-marketing) - [Commercial Print (22)](https://www.onfulfillment.com/blog/topic/commercial-print) - [Print On Demand (21)](https://www.onfulfillment.com/blog/topic/print-on-demand) - [Event Support (18)](https://www.onfulfillment.com/blog/topic/event-support) - [Custom Developments & Integrations (9)](https://www.onfulfillment.com/blog/topic/custom-developments-integrations) - [Employee Engagement (9)](https://www.onfulfillment.com/blog/topic/employee-engagement) - [Rewards Program (7)](https://www.onfulfillment.com/blog/topic/rewards-program) - [Customer Success (5)](https://www.onfulfillment.com/blog/topic/customer-success) - [Onboarding (4)](https://www.onfulfillment.com/blog/topic/onboarding) [see all](https://www.onfulfillment.com/blog/raiding-marketing-closet-for-event-material#) ![onf_logo_white_2020](https://www.onfulfillment.com/hs-fs/hubfs/onf_logo_white_2020.png?width=155&name=onf_logo_white_2020.png "onf_logo_white_2020") OnFulfillment uniquely combines technological innovation with years of expertise in marketing fulfillment, web to print, print on demand, promotional items, apparel, tradeshow collateral, event management, gifting, reward, and redemption programs to deliver full-service solutions that meet your specific marketing, training, HR, and channel partner needs. 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